Student lifecycle · Admissions & records
From first enquiry to graduation, one student record.
Run admissions online, verify documents, make offers and enrol—then keep one accurate record through transfers, re-enrolment and leaving.
- Online applications
- Document checks
- Offers and waitlists
- Student master record
Aster Grove School · Example
Applications needing a next step
Documents and decisions stay attached to the application, within the office’s scope.
Who Admissions & records is for
Admissions teams
Every enquiry and application in one pipeline.
Families
Apply from a phone, upload documents and track progress.
Registrars
One authoritative record, changed with evidence.
What it fixes
What Admissions & records fixes
Where schools usually struggle, and what changes.
Problem: Enquiries lost in inboxes
With School Niva: Every enquiry, visit and application tracked in one pipeline.
Problem: Retyping paper forms
With School Niva: Families apply online; documents are read and checked for you.
Problem: Records that don't agree
With School Niva: One student record, updated once and used everywhere.
What's included
Everything in Admissions & records
Use what you need now; switch more on as your school grows.
Enquire
- Enquiry capture and follow-up
- Open days, tours and events
- Capacity and seat planning
- Admissions messages to families
Apply
- Online application forms you configure
- Assisted and paper applications
- Application fees and waivers
- Duplicate detection
- Sibling and household linking
Decide
- Document checklist and verification
- Eligibility rules and entrance assessments
- Interviews and a shared review workspace
- Offers, waitlists and acceptances
- Scholarship and aid applications
Enrol and beyond
- Onboarding checklist
- Student ID and enrolment
- Annual re-enrolment
- Transfers in and out
- Withdrawal, graduation and alumni
How it works
From enquiry to enrolled
Every step has an owner. Key decisions stay with people.
Enquire
A family asks, visits or books a tour.
Admissions teamApply
The application and documents arrive online or at the office.
FamilyVerify
Documents and eligibility are checked against your rules.
Admissions teamOffer
An authorised person decides and the offer is sent.
ApproverApprovalEnrol
The student record is created once and used everywhere.
Registrar
Safeguards
Safeguards built into Admissions & records
Identity documents and family details are restricted to the admissions and records team.
It always
- Keeps custody and contact restrictions with the record
- Applies the same criteria to every applicant
- Records every correction with evidence
It never
- Makes an offer automatically
- Releases a child's record without a lawful reason
Where AI helps
AI reads uploaded documents and pre-fills fields. Staff check every field before it is saved.
Connected
How Admissions & records connects
It shares data with the rest of the platform, so nothing is typed twice.
Who uses it
Admissions & records, in every workspace.
See it working
Walk through your admissions season in a demo.
Set up around your school, with your own terminology.