School Niva
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Organisation · Finance & payments

Fees, payments and school finance, fully reconciled.

Fee plans, invoices, online payments, receipts and reconciliation in one place—plus budgets, purchasing and accounts, with approvals built in.

  • Fee plans and invoices
  • Online payments
  • Reconciliation
  • Budgets and purchasing
Request a demoSee it from the administration view
Finance workspaceAster Grove

Aster Grove School · Example

A clear path to reconciliation

Invoice draftApproved fee schedule
Review
Payment receiptProvider reference
To reconcile
ReconciliationLedger match
Pending check
Every amount has a source

Schedule, approval, receipt and reconciliation stay together.

Assigned finance teamEach payment is checked against the finance record before posting.

  • Finance teams

    Collections, reconciliation and reporting without spreadsheets.

  • Families

    Clear statements, online payment and instant receipts.

  • Leaders and owners

    Collections and budgets by school, as of today.

What it fixes

What Finance & payments fixes

Where schools usually struggle, and what changes.

  • Fees that don't match the ledger

    Every invoice, payment and receipt reconciles to one family account.

  • Chasing payments by phone

    Reminders, payment plans and hardship support handled consistently.

  • Spending without control

    Requests, approvals and purchase orders follow your limits.

What's included

Everything in Finance & payments

Use what you need now; switch more on as your school grows.

Fees and billing

  • Fee catalogue and fee plans
  • Discounts, concessions and sibling rules
  • Scholarships and financial aid
  • Invoices, credit notes and statements
  • Payment plans and instalments

Payments

  • Online, counter and bank payments
  • Instant receipts
  • Payment matching and allocation
  • Refunds and reversals
  • Reminders with hardship safeguards

Spending

  • Budgets and forecasts
  • Purchase requests and approvals
  • Suppliers and contracts
  • Purchase orders and invoice matching
  • Expenses and petty cash

Accounts

  • Bank and settlement reconciliation
  • General ledger and period close
  • Fixed assets and restricted funds
  • Consolidation across schools
  • Financial and statutory reports

Connected

How Finance & payments connects

It shares data with the rest of the platform, so nothing is typed twice.

Draws on

Feeds into

How it works

From fee plan to reconciled account

Every step has an owner. Key decisions stay with people.

  1. Set up

    Fee plans, concessions and schedules are prepared.

    Finance lead

  2. Approve

    The fee schedule is approved before anyone is billed.

    BursarApproval

  3. Bill

    Invoices and statements reach the responsible payer.

    Finance team

  4. Collect

    Payments arrive online, at the counter or by bank.

    Family

  5. Reconcile

    Each payment is matched to the ledger and the bank.

    Finance team

Safeguards

Safeguards built into Finance & payments

Family finances are visible only to finance staff and the responsible payer.

It always

  • Keeps creating, approving and paying as separate duties
  • Records every adjustment with a reason
  • Protects families in hardship from automatic penalties

It never

  • Releases money without the right approval
  • Lets a payment notice change the ledger without a check

Where AI helps

AI helps match payments and explain variances. Finance staff approve every posting.

See it working

See a fee cycle from invoice to reconciliation.

Set up around your school, with your own terminology.

Request a demoSee it from the administration view